Corporate Planning and Governance Coordinator

CORPORATE PLANNING AND GOVERNANCE COORDINATOR

Reporting to the Senior Director, Corporate Planning and Governance, the Governance Coordinator provides support for Board and Committee Agenda Management, Policies and Procedures, Orientation, Board Member Engagement and Corporate Planning. The Governance Coordinator is responsible for a range of administrative duties and coordination to ensure the smooth and efficient operation of the Corporate Planning and Governance team.

One Year Term, Full Time

Know-How

Practical / Technical Knowledge 

• High School Diploma.
• 3-5 years of administration in a professional setting.
• Interest in Board and Committee work
• Proficient with Microsoft Office Suite.

Planning, Organizing, and Integrating

• Highly organized, detail-oriented team player with a positive and get it done attitude, that follows through with their commitments.
• Strong initiative and ability to work independently with minimal supervision to meet deadlines and work concurrently on a variety of projects.
• Effective time management skills and the ability to work in an environment with minimal supervision.
• Superior ethics and adherence to strict confidentiality requirements.
• Ability to manage electronic records on various platforms for the Governance business unit.

Communicating and Influencing Skills 

• Ability to be flexible and responsive to changing priorities and circumstances.
• Effective interpersonal, organization and communication skills – oral and written.
• Ability to exercise sound judgement in making operational decisions.
• Proven ability to develop and maintain effective and collaborative relationships.  

Responsibilities

Board and Committee Agenda Management

• Maintains Board and Committee member listings and contact information.
• Completes and maintains Board member forms.
• Ensures information about Board members is kept current on webpage.
• Posts Board-related materials on the Board sites, Convene, etc.
• Assist in maintaining corporate minute books and agenda for minutes archives.
• Maintain comprehensive and current documentation for the Board.
• Assists with board correspondence and tracking board attendance to meetings and events.
• Assists in drafting appointment and rejection letters for the Advocacy Committees.

Policies and Procedures

• Files policies and procedures to the Corporate and Governance sites.
• Assists in maintaining inventory of the Bylaws, Polices and Procedures.

Board Member Engagement

• Assists in the board member engagement process.
• Liaise with the individual board members and with Marketing to coordinate and promote municipality visits.
• Liaise with the municipality to schedule visits, and coordinate logistics for the visits. 
• Liaise with Business Development to get information on previous visits, member services and provide to Board member in preparation of the member meeting.  
• Assist the Board Member in setting up virtual meetings as required.
• Assists in completing reporting of the Board Member visits for the ABmunis board.
• Maintain the Board Engagement spreadsheet. 

Corporate Planning

• Assists the Senior Director in corporate planning activities, including but not limited to, booking venues, activities, etc. 
• Maintains corporate planning documents in the planning and corporate planning sites.  

Other Duties

• Assist with creating and formatting the team’s documents and presentations. including policies and procedures.
• Schedule team meetings.
• Maintain proper filing of records in the SharePoint and Board Portal.
• Perform any other duties as may be required by the Corporate Governance and Planning Team. 

Work Conditions

• Interacts with employees, and managers.