Legislative and Corporate Records Officer

We Are:
The Town of Okotoks is offering a challenging and dynamic work environment where collaboration, open communication, frequent exchange of ideas, and teamwork across different business centres assist us in providing exceptional customer service. The Town of Okotoks fosters a culture of shared accountability through our collaboratively developed “Habits of Execution”, which empower employees to focus on organizational outcomes and support a high-performance culture. We have a strong focus on health and safety, and strive for a culture of wellness, inclusion, and organizational effectiveness

We have an exciting opportunity for a Legislative and Corporate Records Officer to join our team. Responsibilities will include:

•    Oversee the Town’s Records and Information Management program and the Freedom of Information and Protection of Privacy (FOIP) programs to ensure compliance with the Corporate Records Classification Scheme and Retention Schedule, respective legislation, and industry standards;
•    Develop, review, and update the Town’s Records and Information Management policies, guidelines, and procedures;
•    Advise Town staff on best practices for managing electronic and physical records to ensure records are accessible and effectively organized;
•    Coordinate, organize, and execute the removal and destruction of records from all Town business centres to comply with the Town’s Records Classification Scheme and Retention Schedule;
•    Provide training and materials related to the Town’s Records Management System to staff responsible for records management, as well as other users;
•    Work with IT to incorporate records management best practices into electronic forms and workflows;
•    Manage the Town’s Records Liaison program;
•    Monitor the performance of the Records and Information Management program, conduct audits, update the program in response to changes in legal requirements, technology, and business operations;
•    Assist with census and election activities and other business centre projects as required.

What you Bring
A combination of education and experience that would provide the required knowledge, skills and abilities to qualify.  A typical way to qualify is equivalency to completion of a diploma in Records Management plus:

•    3 or more years direct and related work experience, preferably within the Local Government Information Management environment;
•    Experience working with Corporate Records Management System (CRMS);
•    Training and knowledge of public body responsibilities under the Alberta Freedom of Information Act and Protection of Privacy Act; and
•    Strong diplomacy, tact confidentiality, and communication skills.

What we offer

• An excellent pension plan
• Benefit plans
• Career development
• Competitive salary
• Comprehensive health, dental, paramedical
• Flexible work schedule
• Hybrid work environment

Closing Date: January 12, 2025
Position Type: Permanent
Compensation: $78,245 - $90,740
Work Location: Hybrid (On-site/Remote)