Manager of Procurement and Risk

City of Powell River

Manager of Procurement and Risk 

(Full-Time Permanent)

(Salary Range $97,716-$112,200 per annum)

Powell River

Located in the Traditional Territories of the Tla’amin Nation, Powell River has the coastal mountains in its backyard and the ocean on its doorstep. The community provides a wonderful mixture of world class arts, culture, recreation, heritage, festivals and the best in education, health care and infrastructure. All these things and more have drawn many people to the City of Powell River to build a different kind of life in a safe and comfortable environment with the best that British Columbia can offer. 

Manager of Procurement and Risk

The City of Powell River is seeking a high-energy, dedicated professional to join our team as the Manager of Procurement and Risk. This position develops, oversees, and manages the City’s procurement and insurance function, ensuring compliance with relevant policies, bylaws, trade agreements and other legislation.  The successful candidate will ensure the City receives the best value possible for its goods and service purchases and dispositions, minimizes procurement risk, and maintains appropriates levels of insurance.

Ideally, you hold a diploma or degree in Finance, Business Administration, Commerce or a related discipline along with a professional procurement designation and at least five years senior experience in the public sector implementing best practices and leading complex procurement projects.   You have extensive knowledge of purchasing and supply management principles, contract law, risk management, bonding and insurance, and government legislation and regulations as they relate to public purchasing functions. A superior negotiator and communicator, you excel at leading interdepartmental evaluation teams through complex bid evaluations and make recommendations for complex and specialized purchasing issues.

This is a full-time permanent position with a Monday to Friday, 35-hour work week, and an annual salary range of $97,716 - $112,200. We offer a competitive benefit package that is wholly paid for by the employer and a superior pension plan. Employees have unlimited access to the Recreation Complex gym/swim/skate facilities during public hours, as well as unlimited drop-in fitness classes.  Financial support for relocation is available.   

JOB SUMMARY:

The Manager of Procurement and Risk develops, oversees and manages the City’s procurement and insurance function, ensuring compliance with relevant policies, bylaws, trade agreements and other legislation.  This position ensures the City receives the best value possible for its goods and service purchases and dispositions, minimizes procurement risk, and maintains appropriates levels of insurance.

KEY RESPONSIBILITIES:

• Develops and implements policies, processes, and systems pertaining to effective purchasing practices to meet the needs of all departments.

• Applies a social lens to the purchasing process. 

• Oversees the purchase of a wide variety of supplies, materials, equipment, and services required by the City ensuring adherence to the Purchasing Policy, procurement law and City procedures; and ensures timely cost-effective delivery to the appropriate City department.

• Maintains and enhances the procurement management program including performance evaluation and applying corrective measures in accordance with contractual terms and conditions.

• Liaises with City departments to develop specifications and evaluation criteria for various goods, services, and capital projects to ensure best value. 

• Manages and oversees the preparation of tenders, requests for proposals, and other competitive and non-competitive processes in consultation with other departments, ensuring accurate and justifiable bidding processes to achieve best value, and in compliance with all relevant policies and applicable legislation.

• Reviews bidder evaluations, approves final contract awards and conducts vendor debriefings.

• Negotiates purchase contracts and contract extensions with vendors and resolves issues relating to quality, pricing, warranty, and other matters.

• Manages the full process relating to breach of contracts, deficiencies by suppliers/contractors, and warranty claims, including directing legal counsel in those matters, and negotiating settlements on behalf of the City.

• Ensures that all risks related to procurement and vendor management are monitored and managed timely and effectively.

• Develops and oversees cost-reduction strategies, market analysis, short-term and long-term sourcing opportunities, supplier evaluations, negotiations, and change management efforts to improve operational efficiencies while minimizing budget impact and providing best value.

• Collaborates with regional peers, local purchasing groups, and other related associations. 

• Keeps abreast of current developments and best practices in local government purchasing. 

• Ensures that all corporate capital assets and infrastructure are maintained to optimize life cycle costs and minimize risks, and ensures that there are long term financial strategies in place for their end of life replacement.

• Develops and tracks key performance indicators to measure procurement related performance.

• Oversees the disposal and write-off of obsolete and surplus equipment. 

• Develops and maintains appropriate insurance requirements for the City.

• Manages insurance claims filed by and against the City, including interaction with adjustors, the City’s insurers, and legal counsel.

• Oversees the administration of the Purchasing Card Program, reviews program for effectiveness, and recommends and implements improvements.

•  Undertakes special projects and performs other duties as assigned, in accordance with departmental or corporate objectives.

•  Contributes to the departmental budget preparation and monitors spending within the approved budget.

•  Prepares Reports to Council and/or staff and attends Council Meetings as required.

•  Attends division safety talks and required safety training; follows safe work procedures; reports hazards, injuries and near misses.

•  Maintains professional and technical requirements for the position.

•  Provides leadership and daily supervision to the Storekeeper, provides feedback and management performance, approves timesheets and leaves, and deals with any disciplinary issues in a timely manner. 

•  Performs related duties as assigned.

REQUIRED QUALIFICATIONS:

• Diploma or Degree in Finance, Business Administration, Commerce, or related discipline

• Supply Chain Management Professional (SCMP), Certified Professional Public Buyer (CPPB), Public Sector Procurement Program (PSPP) Certificate, or other related formal procurement designation/training

• Computer literacy, including proficiency in MS Outlook, Word, Excel, and PowerPoint

• Valid B.C. Class 5 Driver’s License.

• Ability to approach work and relationships in a culturally sensitive and inclusive manner.

REQUIRED EXPERIENCE:

• Minimum of five (5) years’ recent experience in public procurement at a senior level including designing, developing, and implementing best practice sourcing and leading complex procurement projects.

• Superior knowledge of current purchasing and supply management principles, methods, and practices, particularly as they relate to a local government.

• Extensive knowledge of contract law and risk management with the ability to interpret and apply the laws of contract and competitive bidding to a variety of situations. 

• Working knowledge of e-procurement, including bids and tenders and the BC Bid process; WorkSafe BC regulations and Contractor Coordination requirements; and project management and contract administration.

• Considerable knowledge and demonstrated ability in the use of contract documents through the Master Municipal Construction Documents Association.

• Preferred experience in the development of departmental and corporate long-range plans as well as budget formulation and reporting processes.

• Ability to facilitate interdepartmental evaluation teams through complex bid evaluations and make recommendations for complex and / or specialized purchasing issues.

• Strong planning and organizational skills and excellent attention to detail.

• Strong customer service, interpersonal, communication, negotiation, organizational, time management, analytical, problem solving and decision-making skills.

• Superior verbal and written communication and presentation skills.

• Minimum of three (3) years’ recent supervisory experience in a unionized environment.

• Ability to work effectively without direct supervision.

• Preferred local government experience.

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