Administrative Support 4 – Infrastructure, Engineering

The City of Camrose is seeking a highly motivated, energetic and reliable individual to fill the full-time term position of Administrative Support 4 – Infrastructure, Engineering. Reporting to the General Manager of Infrastructure this position provides a wide range of executive level, confidential administrative and technical support to Engineering.

FUNCTIONS/DUTIES (but not limited to): 

• Provide administrative support, including document preparation, data entry, and report compilation.

• Coordinate office services such as records management, budget preparation, personnel support, troubleshooting, and general inquiries.

• Organize and coordinate open houses, meetings, and conferences.

• Respond to public inquiries and concerns, including monitoring and managing submissions via "Camrose Report a Concern."

• Assist the public with engineering permits and redirect applications to appropriate authorities for approval.

• Maintain and update Engineering Services pages and city-wide calendar events on the City website.

• Oversee the electronic document management system.

• Co-ordinate bylaws and notices to property owners for a proposed local improvement.

• Prepare and modify documents such as invoices, journal entries, reports, memos, letters, bylaws, agreements, policies, ads, newsflash, media releases, website pages, and agendas and minutes, notices to the public.

• Support project-based work through research, data compilation, and administrative assistance.

• Monitor and assist with compliance records and lease agreements for the Camrose Municipal Airport.

• Communicate infrastructure and road closures to relevant city departments.

• Process purchase orders.

• Provide support for public transit initiatives, including budget monitoring and liaising with transit committees.

• Oversee taxi token distribution and coordinate with related agencies.

QUALIFICATIONS: 

• Post-secondary diploma/certificate in Business Administration, Local Authority Administration or related field.

• Five (5) years of progressively responsible experience; previous municipal government experience an asset. An equivalent combination of education and experience may be considered. 

• Advanced computer skills in Microsoft Office; and knowledge/experience of Electronic Document Management Software required. Additionally, experience with AS400 software is preferred.

• Previous experience in managing/supervising the work of others.

• Exceptional communication, customer service and public relations skills to effectively maintain professional relationships and communications with council, management, co-workers, internal customers and the public.

• Ability to multitask and prioritize and effectively meet deadlines.

• Excellent writing and proofreading abilities.

• Strong organizational skills with demonstrated ability to work with minimal supervision.

TERM: This is a term position due to a maternity leave. It is expected that the successful candidate will begin work in April 2025 to work alongside the current employee for a period of 2 – 3 weeks and thereafter work independently to May 2026. 

HOURS OF WORK: Hours of work are typically 8:00 a.m. to 4:30 p.m. Monday through Friday. 

SALARY & BENEFITS: The City of Camrose offers competitive salary, attractive benefits, and a positive work environment. The starting salary for this position will be dependent upon the qualifications and experience of the successful candidate. 

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