Capital Grant Coordinator

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request. 

Reporting to the Leader, Grant and Funding Relations, as the Capital Grant Coordinator, you will coordinate identifying, exploring, applying for, monitoring and reporting on grant and funding opportunities for a variety of asset types. Your focus will be on supporting project delivery through leveraging grants, financing, or other investment opportunities such as partnerships with external parties. You will liaise with capital and operating service lines who may have projects suitable for a grant or investment opportunity and support them through the process, from application to successful delivery. Primary duties include:

• Proactively seek, coordinate and respond to grants, financing and/or collaboration opportunities for a variety of asset categories (i.e. Facilities/ Transportation/ Public Spaces/ Utilities). This includes developing, writing, and submitting detailed grant proposals, ensuring they meet the requirements of funding agencies.
• Coordinate the delivery of grants and contribution funds for specific projects, from application stage through to claims, reporting and project close out stages.
• Monitor, track, analyze and report on grant and funding opportunity progression, including assessment of success rates and identifying areas for improvement.
• Research potential undeveloped opportunities and explore new funding options to pursue.

Qualifications 

• A completed 2-year diploma and at least 5 years of progressive experience in applied science, engineering, financial, project control, policy, marketing, law or related; OR
• A degree and at least 3 years of progressive experience in applied science, engineering, financial, project control, policy, marketing, law, or related.
• A general understanding of engineering consulting phases and construction processes is required.
• Proven experience in managing the entire project and grant lifecycle - from design and selection to contract, implementation, monitoring, and evaluation - while effectively submitting information within urgent timeframes.
• Experience with capital asset prioritization and investments is considered an asset.
• Intermediate proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint), coupled with exceptional communication and executive writing skills.
• Build strong, collaborative, and respectful relationships with internal project teams and external interested parties, including industry partners and funding agencies, through effective communication, conflict resolution, and timely reporting.
• Demonstrate strong problem-solving skills and financial acumen to mitigate risk while adhering to policies, procedures, and legislation.
• Manage a robust portfolio to meet tight timelines and hard deadlines by effectively and efficiently prioritizing your workload in a dynamic and changing environment.

Working Conditions: 

• Office environment with occasional site visits.

Pre-employment Requirements 

• Applicants will be tested for appropriate skills.
• Successful applicants must provide proof of qualifications.

Workstyle

• This position may be eligible to work from home for at least part of the time as one of several flexible work options available to City employees. Such arrangements are based on the operational requirements of the position and employee suitability and are subject to change based on operational needs and corporate direction.

Union: CUPE Local 38

Business Unit: Capital Planning & Business Services

Position Type: 4 Permanent

Location: 800 Macleod Trail SE

Compensation: Pay Grade 10 $42.62 - 56.97 per hour 

Days of Work: This position typically works a 5 day

work week with 1 day off in each 3 week cycle.

Hours of work: Standard 35 hour work week

Audience: Internal/External 

Apply By: April 29, 2025

Job ID #: 311854